Planning a wedding in Southern Africa (or from abroad)? One of the most exciting—and sometimes overwhelming—parts of your journey is connecting with wedding suppliers. Whether you’re dreaming of a beachfront ceremony in Mozambique, a wine farm reception in the Western Cape, or a cultural celebration in Zimbabwe, knowing how to enquire with suppliers can make your planning process smoother, quicker, and more enjoyable.

At Plan My Wedding Africa, we’ve helped hundreds of couples just like you find their dream team. Here’s our go-to guide for making wedding enquiries that get you quick, helpful responses—and ultimately, better deals.

💡 1. Know What You Need First

Before reaching out, ask yourself:

What service are you enquiring about? (Photography, décor, venue, etc.)

What’s your wedding date or ideal timeframe?

Where is your wedding taking place?

What’s your estimated budget for that service?

Being clear about your basics helps suppliers determine availability and give you accurate quotes—fast!

📝 2. Use Our Platform for Instant Credibility

When you enquire via PlanMyWedding.com, suppliers know you’re a serious client. Our vetted network of wedding professionals across South Africa, Zimbabwe, Namibia, and more trust our platform and prioritize enquiries coming through us.

💻 Browse our supplier listings and use our built-in enquiry form to streamline the process.

✨ 3. Personalize Your Message

Here’s a winning formula for your first message:

“Hi [Supplier Name], my name is [Your Name], and I’m planning a wedding on [Date] in [Location]. I loved your profile on Plan My Wedding—especially [specific detail or image you liked]! Could you please let me know your availability and pricing options? My budget for [service] is around [amount]. I’m happy to chat further!”

📌 Why it works: It’s polite, specific, shows genuine interest, and gives them what they need to respond quickly.

🗓 4. Ask the Right Questions

After they confirm availability, ask:

What packages do you offer?

Are travel costs included?

Do you offer payment plans or deposits?

Can I see a contract or sample agreement?

🧠 Pro Tip: Use our wedding planning checklist and tools to track what questions you’ve asked and received answers to.

🫱🏽‍🫲🏾 5. Be Responsive and Respectful

Wedding suppliers are often juggling multiple bookings—especially during peak season. Responding within 24–48 hours keeps the momentum going and shows you’re serious.

If you're no longer interested, a quick:

“Thank you so much for your time, but we’ve decided to go with another supplier.”
...is appreciated and keeps relationships professional.

🌍 6. Planning From Abroad? Mention That Early

If you're part of the Southern African diaspora (UK, US, Australia, etc.), highlight that in your enquiry. Most of our suppliers are happy to offer:

Virtual consultations

Currency flexibility

Flexible timelines for communication across time zones

Plan My Wedding Africa is built for destination weddings, so don’t stress—we’ve got you.

🛑 7. Avoid These Common Enquiry Mistakes:

❌ “How much do you charge?” (Too vague!)
❌ No wedding date mentioned
❌ No location info
❌ Sending a one-liner like “hi are you available” (You’ll likely be ignored)

Final Thought 💬

The way you communicate with your suppliers sets the tone for your planning journey. Be clear, kind, and organized—and the right suppliers will be just as excited to work with you!

At Plan My Wedding Africa, we’re not just a directory—we’re your digital wedding planning assistant. From tools to checklists to coordinating real bookings, we’re here to connect you with the best wedding pros in the region.

Ready to start?

👉 Create Your Wedding Profile
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